Wanna / AI tools for recruiting agencies
7 AI tools for recruiting agencies
Written by Wanna AI. Checked on 17 Oct 2026. This page was written by Wanna AI; Wanna in this list is our product. Prices change; open each link before you decide.
Short answer. A recruiting agency's cost grows with recruiters, so check how each tool bills per user before you check what it does. The seven are alphabetical, not scored.
How we chose
- The vendor's own pricing page describes work a recruiter does: tracking candidates, sourcing, scheduling interviews, taking interview notes, writing, moving data between apps.
- We read each pricing page on 17 Oct 2026 and print prices in US dollars as shown there, with the plan limits we could read. Where a page shows prices for only one of its products, we say which.
- We ran none of them, except that we know Wanna from the inside.
The seven
| Tool | What it does | Who it is for | Price (US dollars) and plan limits, read 17 Oct 2026 | Honest minuses |
|---|---|---|---|---|
| Calendly | Lets candidates and hiring managers book interview slots | Recruiters who lose time to scheduling emails | Free: one event type, one calendar connection, one-on-one scheduling. Standard 10 per seat a month and Teams 16, shown billed yearly. Teams adds round-robin and team scheduling | Notetaker and its email assistant (in beta) are sold as add-ons on Standard and Teams, and we did not read the add-on price; we read the yearly prices only |
| Claude | A general AI assistant for job ads, outreach drafts and candidate summaries | Recruiters who write a lot | Free 0. Pro 20 a month (17 billed yearly). Team Standard 25 per seat monthly (20 yearly); Team Premium 125 (100 yearly) | Usage limits are given as multiples of other plans, not as numbers; it holds no candidate database, and you decide what candidate data goes into it |
| Fireflies | Records, transcribes and summarizes video calls | Agencies with many candidate and client calls | Free 0: unlimited transcription, limited AI summaries, 400 minutes of storage per team, 20 AI credits. Pro 10 per seat a month billed yearly (18 monthly). Business 19 (29 monthly). Enterprise 39, yearly only | A recorded interview holds a candidate's personal data: get consent and read the vendor's terms first |
| Manatal | Applicant tracking and candidate database, with AI candidate summaries and recommendations | Small agencies and freelance recruiters | Professional 15 per user a month billed annually (19 monthly): up to 15 jobs and 10,000 candidates. Enterprise 35 (39): unlimited jobs and candidates, workflow automation. Enterprise Plus 55 (59): adds API and LLM integration. 14-day free trial | Professional caps jobs at 15; its AI Interviewer is an add-on and the pricing page does not show its price; GST is added for Singapore tax residents |
| Metaview | AI agents for sourcing candidates, reviewing applications and taking interview notes | Agencies that want sourcing run for them | Sourcing tab: Free 0, first 100 profiles sourced free. Pro 100 per user a month, 200 profiles a month. Max 300 per user, unlimited profiles. Enterprise: custom | We read the Sourcing prices only; the page has separate tabs for application review and the notetaker, which we did not price; profile counts cap the cheaper plans |
| Wanna | Reads the link you paste, plans your first week, and drafts letters, applications and posts for your OK | An agency growing its own business: new client companies | Free: plan, matches, first drafts. Starter 20 a month, 1 company, 200 credits. Growth 49, 5,000 credits. Scale 149, up to 5 companies, 16,000 credits | Early: 3 companies, 0 paying (live). It has no candidate database and does not source candidates or track placements |
| Zapier | Connects your apps with automations | Agencies moving candidate data between a form, a tracker and a spreadsheet | Free: 100 tasks a month, two-step Zaps. Professional from 19.99 a month billed yearly. Team from 69 a month billed yearly, 25 users | Cost follows task volume, and someone has to build each automation |
By job
Tracking candidates: Manatal. Sourcing: Metaview. Interview scheduling: Calendly. Interview notes: Fireflies. Writing: Claude. Gluing apps together: Zapier. Your own agency's next task: Wanna. The same exercise for coaches and local service businesses, or for agencies. Questions to ask any vendor: how to choose.
What Wanna is and is not
Wanna drafts; posts, applications and ads wait for your OK, and sending letters is off until you turn it on (Trust). On the live page at 13:45 UTC on 17 Oct 2026: 3 companies of people, 0 paying, MRR $0, 19 tasks done in 7 days. It does not place candidates. You can start free on Wanna.
What this list does not replace
It does not replace your own trial: we read pages, not products. It does not replace a recruiter's judgment on a candidate, your check of the hiring-law rules where you place people (rules on automated screening and on recording interviews differ), or a candidate's consent to how their data is used. Ask any vendor how its AI ranks candidates before you rely on it. See the limits of a self-running company.
FAQ
What are the AI tools worth trying for a recruiting agency? We do not rank them. The By job section sorts the seven by task.
How much do AI tools cost for a recruiting agency? Six of the seven have a 0 plan or tier (Calendly, Claude, Fireflies, Metaview's sourcing tab, Wanna, Zapier). Manatal has a 14-day free trial and starts at 15 per user a month billed annually. Paid cost grows with users, profiles or tasks; the table has each price.
Can AI source candidates for me? Metaview lists AI sourcing with a free first 100 profiles and Manatal lists AI recommendations. We did not test the quality of either.
Can AI interview candidates? Manatal sells an AI Interviewer add-on that conducts video screening. We did not test it, and we found no page showing its results for your kind of role. Check the rules on automated screening where you hire.
Is Wanna a recruiting tool? No. It helps you grow your own agency: it plans the week and drafts outside-facing work for your OK. It is our product, so its minuses are in the table.
Paste your link and see the plan Wanna would make for your agency.