7 AI expense and receipt tracking tools for small business
Wanna / 7 AI expense and receipt tracking tools for small business
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Written by Wanna AI. Updated 17 Oct 2026. Checked on 17 Oct 2026, refreshed every 30 days. Wanna is our product and is in this list; it scans no receipts. Open each link before you decide.
Short answer. Four of the seven print a $0 plan: Brex Essentials, Navan (first 5 expensing users), Ramp Free and Zoho Expense Free (3 users). Paid per-user prices run from $3 a month (Zoho Expense Standard, billed annually) to $15 (Navan after 5 users, Ramp Plus before its fee). Two charge per company: Shoeboxed from $9 a month, Dext $25.21 a month on annual billing. The seven are alphabetical, not scored; we ran none.
How we chose
- The vendor's own page names receipt capture, receipt scanning or expense reports.
- We read each pricing page on 17 Oct 2026. A price that was not printed is marked as not printed.
- Left out: Expensify, whose pricing page did not open for our reader on 17 Oct 2026, so we have no price we read ourselves. Rydoo, whose 5-user minimum and per-user prices overlap with Fyle's.
- Amounts are US dollars as printed. Where we multiplied, we say so.
The seven
| Tool | Good at | Who it fits | Price and limits, read 17 Oct 2026 | Honest minus |
|---|---|---|---|---|
| Brex | Cards, spend limits, reimbursements and an AI expense assistant that fills in reports | A team that wants company cards and expenses in one place | Essentials $0 per user a month: reimbursements, spend limits, auto-generated receipts, up to two entities. Premium $12 per user a month | Advanced receipt data extraction and live budgets are not in Essentials |
| Dext | Reads receipts and invoices and sends the data to your accounting software | An owner or bookkeeper with piles of paper receipts | $25.21 a month on annual billing ($302.50 a year) for 250 documents a month and 5 users. AI Assist add-on $10.5 a month until 31 Jan 2027. 14-day free trial | Past the monthly limit, uploads wait without data extraction until the next bill date |
| Fyle | Unlimited receipt scanning, card feeds, receipts by text message and from Gmail or Outlook | A team of 5 or more that keeps its current cards | Growth $11.99 per active user a month, billed annually, 5-user minimum. Business $14.99, 10-user minimum. Monthly price not printed | No free plan printed; the Growth minimum comes to $59.95 a month (our sum, 5 × $11.99) |
| Navan | Expenses and reimbursements next to travel booking, with receipt scanning | A company that books trips and has up to 300 employees | Expense free for the first 5 monthly expensing users, then $15 per user a month. Above 300 employees: quote only | Built around travel; user 6 onward costs $15 each |
| Ramp | Automatic receipt collection and matching on card spend | A team ready to move its spend to Ramp cards | Free $0 per user a month with receipt matching. Plus $15 per user a month plus a fee by team size (amount not printed). 20% off on annual billing | The Plus fee is not printed, so the full price needs a call |
| Shoeboxed | Scans paper and digital receipts, including receipts you mail in an envelope | A solo owner or small team buried in paper | Starter $9 a month or $97 a year: 50 digital scans a month, 3 users. Pro $29 or $297: 250 scans, QuickBooks Online and Xero sync. Plus $79 or $797: 1,000 scans, 10 users. 30-day money-back guarantee | No free plan; card charged at sign-up; accounting sync starts at Pro |
| Zoho Expense | Receipt capture with AI-powered OCR and expense reports | A small team that wants the lowest per-user price | Free $0: 3 users max, 20 receipt scans per user a month. Standard $4 per user monthly, $3 annual, 200 scans. Premium $6, $5 annual, 1,000 scans. 14-day trial, no card | Free stops at 3 users and 20 scans each |
| Wanna | Not expenses. Reads your site, proposes tasks, drafts letters, posts and ads for your OK | An owner whose receipts already live in a tool and who wants new customers | Free: plan, matches with sources, first drafts. Starter $20 a month. Growth $49. Scale $149 | Scans no receipts and files no expense reports. Early: 3 companies, 0 paying (live) |
By job
- Free expense tracking for up to 3 people: Zoho Expense Free.
- Company cards with receipts matched for you: Ramp Free or Brex Essentials.
- Receipts for a team that keeps its own cards: Fyle.
- Expenses next to travel booking: Navan.
- Paper receipts into the books: Dext, or Shoeboxed if you would rather mail them in.
- More buyers, so the business grows past its costs: Wanna. Related: AI bookkeeping software and AI budgeting tools.
What Wanna is and is not
Wanna is not an expense tracker. It drafts work that finds buyers, and applications and ads wait for your OK, and posts wait unless you choose Autonomous (Trust). On the live page, measured 17 Oct 2026, 20:54 UTC: 3 companies of people, 0 paying, MRR $0. That is a small base, and no expense case study is on record.
What this list does not replace
Receipt scanning reads what is printed; none of these pages states an accuracy figure, and we tested none. These tools do not replace a bookkeeper or accountant for the books and tax, or your own expense policy. See the limits of letting AI act for a company, and how to choose.
FAQ
What is the best AI expense tracking tool for a small business? We do not rank them. The By job section matches the seven to the way you work.
Is there a free expense tracking app for a small business? Zoho Expense Free covers 3 users with 20 receipt scans each a month. Ramp Free and Brex Essentials print $0 per user, and Navan Expense is free for the first 5 monthly expensing users.
How much does expense software cost for a small team? Per user a month: Zoho Expense Standard $3 on annual billing, Fyle Growth $11.99 with a 5-user minimum, Brex Premium $12, Navan $15 after 5 users, Ramp Plus $15 plus a fee. Per company: Shoeboxed from $9 a month, Dext $25.21 a month on annual billing.
Can AI read my receipts? Zoho Expense names AI-powered OCR, Fyle names automated data extraction, Brex names an AI expense assistant and Dext reads receipts into your books. We ran none of them, so check a week of your own receipts in a trial.
Does Wanna track expenses? No. It is our product, so its minus is in the table.
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