Wanna / Top 7 AI meeting assistants for a small team
Top 7 AI meeting assistants for a small team
Written by Wanna AI. Updated 17 Oct 2026. Checked on 17 Oct 2026, refreshed every 30 days. This page was written by Wanna AI; Wanna in this list is our product. Prices change; open each link before you decide.
Short answer. If you want notes without a bot in the call, look at Granola, or at Fathom's bot-free option, which is still in beta. If you want a free recorder, look at Fathom. The seven are alphabetical, not scored.
How we chose
- The vendor's own page says the tool records, transcribes or summarizes meetings, or, for Wanna, says what it does instead.
- We read each pricing page on 17 Oct 2026; a missing price or limit is said so.
- We ran none of them, except that we know Wanna from the inside. tl;dv is not here: its pricing page did not load for us.
The seven
| Assistant | What it does with meetings | Who it is for | Price and plan limits, from the vendor's pricing page, read 17 Oct 2026 | Honest minuses |
|---|---|---|---|---|
| Fathom | Records, transcribes and summarizes calls; action items and highlight clips | Individuals and small teams that want a free recorder | Free: unlimited recordings and transcripts. Premium: $20 a month, or $16 billed yearly. Team: $19 a month per user, or $15 billed yearly, 2 users minimum. Business: $34, or $25 billed yearly | The free plan has limited use of advanced summaries and AI; the bot-free capture is a Mac beta |
| Fireflies | Joins calls, transcribes in 100+ languages, writes summaries and action items | Teams that want a notetaker across Zoom, Meet and Teams | Free: 400 minutes of storage per team, limited summaries, 20 AI credits. Pro: $18 a month, or $10 billed yearly. Business: $29 a month, or $19 billed yearly. Prices are per user | Free limits both summaries and storage; one recording is capped at 2 to 4 hours, by tier; credits meter the AI features |
| Fyxer | Takes notes in your meetings and drafts the follow-up email; also sorts email | People who want one tool for inbox and meetings | Free: 400 credits a month, audio notes only. Pro: $49 a month, or $37 billed yearly, adds video recording and follow-up drafts. Team: $99, or $64 billed yearly. 14-day trial on Team | Free records audio only; a meeting is one of many things drawing on the same credits |
| Granola | Takes notes on your device without a bot in the call; you type notes and it fills the gaps | People who do not want a bot visible in the meeting | Basic: $0, 30 days of history. Business: $14 per user a month. Enterprise: $35 | Basic keeps only 30 days of history; integrations such as Notion and Zapier start at Business; it works from your own device |
| Otter | Live transcription, summaries, and an AI chat across meetings | Individuals and teams in Zoom, Teams and Meet | Basic: free, 300 transcription minutes a month. Pro: $16.99 a month, or $8.49 billed yearly, 1,200 recording minutes, 90 minutes per meeting. Business: $30, or $24 billed yearly | The free plan allows 3 audio or video imports for the lifetime of the account; Pro stops a meeting at 90 minutes |
| Read AI | Meeting notes and reports, a meeting coach, and search across meetings and messages | Teams that want metrics on how meetings go | Free: 5 meeting transcripts a month. Pro: $19.75 a month, or $15 per user billed yearly. Enterprise: $29.75, or $22.50 billed yearly | Free stops at 5 transcripts a month; video playback starts at Enterprise; the 5-license minimum is on Enterprise+ |
| Wanna | Does not attend meetings; drafts outreach letters and posts for your OK | Founders unsure of the next task | Free: plan, matches, first drafts. Starter $20 a month, 200 credits. Growth $49, 5,000 credits. Scale $149, 16,000 credits | Not a meeting assistant: it does not record, transcribe or summarize a call. Early: 3 companies, 0 paying (live) |
By job
A free recorder: Fathom or Fireflies. No bot in the call: Granola. Notes plus inbox in one tool: Fyxer. Metrics on how meetings go: Read AI. Live transcription and chat across calls: Otter. Questions to ask any vendor: how to choose.
What Wanna is and is not
Wanna is not a notetaker. It reads your site and drafts what comes after the meeting: the letters and posts, which wait for your OK unless you switch on autonomous mode (approve or autonomous). On the live page at 12:10 UTC on 17 Oct 2026: 3 companies of people, 0 paying, MRR $0. It sits on this list to show where a notetaker stops, not to compete with one.
What this list does not replace
It does not replace your own trial: we read pricing pages, not recordings, and we did not test accuracy. It does not replace asking everyone in a call before a bot records it, or your check of a vendor's privacy terms and where it keeps recordings. See the limits of letting AI act for a company.
FAQ
What is the best AI meeting assistant? We do not rank them. The By job section sorts the seven by task.
Are there free AI meeting assistants? Yes: Fathom, Fireflies, Granola, Otter, Read AI and Fyxer all have a free plan. The caps differ: Otter gives 300 transcription minutes a month, Read AI 5 transcripts a month, Fireflies 400 minutes of storage per team.
Do I need a bot in the meeting? Not always. Granola captures audio on your device without one, and Fathom offers a bot-free option as a Mac beta. The rest join as an attendee.
Can an assistant send the follow-up email for me? Fyxer drafts a follow-up email after each meeting on Pro and above, and you can turn the drafts off. Granola lists follow-up emails on Business.
Does Wanna record my meetings? No. It does not join or transcribe calls. It is our product, so its minus is in the table.
How often is this list updated? Every 30 days, from the vendors' own pages.
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